For Faculty and the Honors Department

This tutorial outlines the workflow and responsibilities for processing a Student Honors Contract Form from submission to completion. Notifications are sent via email at each stage.

1. Student Submits Honor Contract Form

· The student completes and submits the Honors Contract Form through the system.

· Student is emailed a confirmation that the contract has been received.

· Instructor is emailed that the student’s contract is ready for review.

2. Instructor Reviews and Approves/Denies

· The instructor logs into SURF and clicks the ‘Link to Form’ to review the contract.

· Approve — Upload an honors syllabus or honors addendum, then click Approve.

· Deny — Enter a reason and click Deny.

· Student is emailed with the decision.

· If approved, the Honors Coordinator is emailed that the contract is ready for review.

3. Honors Coordinator Reviews and Approves/Denies

· The Honors Coordinator logs into SURF and clicks the ‘Link to Form’ to review the contract.

· Approve — Forward the approved contract to the student for final review.

· Deny — Enter a reason and click Deny.

· Instructor is emailed if approved. No action is needed at this time.

· Student is emailed that the contract is ready for their final review.

4. Student Final Approval/Denial

· The student logs in and either approves or denies the final version of the contract.

· Instructor and Honors Coordinator Assistant are emailed after the student’s decision. No action is needed at this time.

5. Reminder to Instructor

· At the end of the semester, the Honors Coordinator Assistant sends reminders via the form to all instructors with pending contract completions.

· Instructor is emailed the reminder.

6. Instructor Completes Contract Requirements

· The instructor logs into SURF and either approves or denies based on whether the student completed the requirements.

· Student is emailed the final status.

· If completed, an honors notation is added to the student’s transcript.

Student Honors Contract workflow

Form: Student submits honor contract

Email: Student notified contracts are received
Email: Instructor notified contract is ready for review

↓

Form: Instructor approves/denies

Student emailed instructor's decision
Honors Coordinator emailed contract is ready for review

↓

Form: Honors Coordinator approves/denies

Instructor emailed contract approved
Student emailed contract is ready for review

↓

Form: Student approves/denies

Instructor/Honors Coordinator Assistant emailed

↓

Form: Honors Coordinator sends reminder to instructors

Instructor emailed reminder at end of semester

↓

Form: Instructor completes student's contract

Student emailed final status

↓

Note: If completed, an honors notation is added to the student's transcript.