For Faculty and the Honors Department

This tutorial outlines the workflow and responsibilities for processing a Student Honors Contract Form from submission to completion. Notifications are sent via email at each stage.

Pre-requisite: Setup Section as Honors Contract Eligible

Spring 2026 - faculty can work with their dean to request their section be eligible for honors contracts. The dean will add the request to the enrollment management spreadsheet.

Beginning Summer 2026 - faculty can work with their department chair or dean to update their section in the class schedule to show that honors contracts may be available. This entails the department chair adding a section attribute and a class note in the class scheduling tool (CLSS). Directions can be found here: https://miracosta.atlassian.net/wiki/spaces/KB/pages/3824451612/CourseLeaf+CLSS+-+Class+Scheduling+Tool+CLSS#Honors-Contracts-May-Be-Available

1. Student Submits Honor Contract Form

· The student completes and submits the Honors Contract Form through the system.

· Student is emailed a confirmation that the contract has been received.

· Instructor is emailed that the student’s contract is ready for review.

2. Instructor Reviews and Approves/Denies

· The instructor logs into SURF and clicks the ‘Link to Form’ to review the contract.

· Approve — Upload an honors syllabus or honors addendum, then click Approve.

· Deny — Enter a reason and click Deny.

· Student is emailed with the decision.

· If approved, the Honors Coordinator is emailed that the contract is ready for review.

3. Honors Coordinator Reviews and Approves/Denies

· The Honors Coordinator logs into SURF and clicks the ‘Link to Form’ to review the contract.

· Approve — Forward the approved contract to the student for final review.

· Deny — Enter a reason and click Deny.

· Instructor is emailed if approved. No action is needed at this time.

· Student is emailed that the contract is ready for their final review.

4. Student Final Approval/Denial

· The student logs in and either approves or denies the final version of the contract.

· Instructor and Honors Coordinator Assistant are emailed after the student’s decision. No action is needed at this time.

5. Reminder to Instructor

· At the end of the semester, the Honors Coordinator Assistant sends reminders via the form to all instructors with pending contract completions.

· Instructor is emailed the reminder.

6. Instructor Completes Contract Requirements

· The instructor logs into SURF and either approves or denies based on whether the student completed the requirements.

· Student is emailed the final status.

· If completed, an honors notation is added to the student’s transcript.

Student Honors Contract workflow

Form: Student submits honor contract

Email: Student notified contracts are received
Email: Instructor notified contract is ready for review

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Form: Instructor approves/denies

Student emailed instructor's decision
Honors Coordinator emailed contract is ready for review

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Form: Honors Coordinator approves/denies

Instructor emailed contract approved
Student emailed contract is ready for review

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Form: Student approves/denies

Instructor/Honors Coordinator Assistant emailed

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Form: Honors Coordinator sends reminder to instructors

Instructor emailed reminder at end of semester

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Form: Instructor completes student's contract

Student emailed final status

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Note: If completed, an honors notation is added to the student's transcript.

Student Honors Contract Form | SURF