Microsoft 365

• After logging in, you will be asked if you want to stay signed on. We recommend choosing No, especially if you are using a shared or lab computer.

• Always sign out to prevent others from accessing your data. To sign out, click the avatar in the upper right area, and choose "Sign Out", then clear cache and close the browser.

• Please note that by using Microsoft Office 365, some basic directory information may be visible to others, including your name, MiraCosta student email address, and SURF ID.

• Office 365 access and services are subject to the same rules and policies that govern other communications services at MiraCosta College.
  Board Policy 3720 Computer and Network Use and the Associated Administrative Procedures AP 3720 and AP 3750

• Set-up your multi factor authentication

• You are responsible for protecting the data you choose to store in MS Office 365.

• Always Sign out of your MS Office 365 session and close all browsers. If using a lab or other shared computer, Sign out of your MS Office 365 session, clear browser cache, then restart the computer.

• Keep your operating system and software up to date.

• Periodically review the security and sharing settings to ensure that the information is shared only with the intended audiences only.

• When sharing, use folders to share groups of files with specific people.

• Sharing files with specific individuals. Do not share with:

  • "Anyone with the link" > This allows anyone access to your data.

  • "People in MiraCosta College with the link." > This allows anyone in MiraCosta College, staff, faculty, and other students access to your data.

• Be careful when sending links to shared folders because they can be forwarded to others to whom you did not intend to provide access.

• Remember that once a file or information is shared, the recipient can download it to a device and share it with others.

• Remove individuals when they no longer require access to files or folders.

TIP: How to see what is shared all in one place, and how to add and revoke access.

• Sign on to MS Office 365.

• Open the OneDrive tile.

• On the left side, you'll see Shared:

• Select shared. On the right, select Shared by you.

  • Open

    

• Hover over the three dots to the right of the file or folder. Choose manage access.

  • Open

    

• Then on the right side, you’ll see where you can see what links are shared or if there is direct access or both.

  • Open

    

• When you Sign in to apps you downloaded using the App or Play Store, or when you add your email to your device's native email app, the sign in name is your complete MiraCosta email address.

  • Apps examples: OneDrive, Outlook, your mobile device native app

• In other words, when signing in, instead of your SURF ID, you must login using your full MiraCosta email address and your standard MiraCosta password.

  • Example: bsmith1234@student.miracosta.edu

• You'll then be redirected to MiraCosta's Single Sign-On portal where you'll enter your MiraCosta password. If successful, you'll then be directed back to the Mobile App.

MCC Employees who are also students will sign in using their employee username and credentials for both employee and student roles.

• Sign in to SURF

• Click "Message Center"

• Click "Office 365 Welcome Email"

• Here you will find your @student.miracosta.edu email address.

MS Office 365 Mobile Apps are available in the App or Play Stores.

• Word

• Excel

• Outlook

• PowerPoint

• Access (installed version only)

• OneDrive storage